PROGRAM
GUIDELINES
CHELSEA HOUSE AFFORDABLE RENTAL
HOUSING PROGRAM
FIRST-COME FIRST-SERVED
PLEASE READ
CAREFULLY
Effective November 1, 2023 to October 31, 2024
The Long Island Housing
Partnership (LIHP), in cooperation with Main & Division, LLC (the “Owner”)
and the Village of Farmingdale, is pleased
to announce that it is accepting First-Come First-Served Applications for one affordable
rental unit (the “Affordable Units”) in Farmingdale, New York. The Affordable Unit- is part of a larger
rental complex containing 14 units known as “Chelsea House”.
LIHP is responsible for administering the Application
and program qualification process for the Affordable Unit on behalf of the Owner.
Set
forth herein are the Program Guidelines with respect to eligibility for the
units. LIHP strictly complies with these Program Guidelines and applicants are urged to read them
thoroughly. Applications will
be reviewed for compliance and
completeness.
LIHP
staff is available to assist with the application, address questions or provide
any assistance regarding eligibility. Final
eligibility for tenancy is the determination of the Owner and not LIHP. If you have any questions regarding any of the
Program Guidelines, or need any assistance including language assistance such
as translation and/or oral interpretation services, please email LIHP at info@lihp.org before
applying. Employees of LIHP and their immediate family members are precluded
from participating in the program.
LIHP
IS NEITHER THE OWNER, MANAGER OR LEASING AGENT.
LIHP’S LIMITED ROLE WILL BE TO INCOME QUALIFY POTENTIAL APPLICANTS. ANY
REQUEST FOR A REASONABLE ACCOMMODATION REGARDING ANY UNIT MUST BE CONVEYED TO
AND PROCESSED BY THE OWNER/MANAGER.
SUBMISSION OF REQUIRED
DOCUMENTATION OR DETERMINATION OF INCOME ELIGIBILITY DOES NOT GUARANTEE
ELIGIBILITY FOR A UNIT.
CHELSEA HOUSE RENTAL PROGRAM
The complex is located in the heart of the Village of Downtown
Farmingdale.
INCOME
GUIDELINES
One (1) Affordable Unit will
be available to households
with incomes at or below 80% of the HUD Area Median Income
for Nassau/Suffolk Counties (AMI), adjusted for household size. The 2023 income limits are as follows:
STUDIO (1-2 Persons)
HOUSEHOLD SIZE MAXIMUM
ANNUAL INCOME* MINIMUM
ANNUAL INCOME**
1 $86,200 $47,856
2 $98,500 $47,856
_____________________________________________________________________________________
*Includes
all income – wages, salary, overtime, bonuses, pensions, social security, 401K
distributions, tips, etc. Your gross
income cannot exceed the maximum annual income for your household size. The
limits above are based on the 2023 HUD “uncapped” income limits. Income limits are subject to confirmation and
adjustment by HUD and may be adjusted for rounding. Income limits are also
adjusted annually. **Minimum income guidelines do not apply to those applicants with
an approved rental assistance subsidy. Minimum incomes are set
exclusively by the Owner and may not apply if sufficient liquid assets or other
mitigating factors and/or guarantees are available as determined and approved
solely by the owner. If the Owner
requires a guaranty, please be advised that the Owner may independently verify
the income and credit/background of the guarantor and make a determination
whether it is acceptable. The
determination as to whether to the guarantor meets the income and
credit/background requirements and whether to accept the guaranty is the sole
and exclusive determination of the Owner and LIHP has no authority to review,
accept or reject a guarantor. The Owner
will determine whether to accept or decline the guarantor and will notify LIHP
who will then notify the applicant. Minimum incomes are based on 2x the rent.
RENTS
Pursuant to
Owner/municipal requirements, the initial rents for each unit are set forth
below and include a utility allowance.
Rents are adjusted annually and rents are subject to increase
accordingly. Tenants are responsible for
paying all utilities. The initial rents
are set as follows:
ANNUAL RECERTIFICATION
The maximum
household income requirements are adjusted annually by HUD. Recertification of income will be required
annually to remain eligible for the Program. To preserve the units for occupants who meet
the income and other eligibility guidelines, pursuant to the requirements of
the Village Farmingdale, occupants of the Affordable Units who fail to meet the
income or other eligibility requirements will no longer be eligible for the
Program and will be required to vacate.
FEES
Additional fees may
be imposed by the Owner for such items as a security deposit, credit and
background assessments, trash collection, pets, parking, water, renter’s
insurance, or other items. The fees are
set exclusively by the Owner and are subject to change by the Owner without
notice.
CREDIT AND
BACKGROUND CHECK
The Owner, and/or its agents, will conduct a
credit/minimum income and background check on applicants and applicants must
meet the Owner requirements. Any determination with respect to credit/minimum
income/background rests solely with the Owner and LIHP has no responsibility
for such assessments or determinations.
OCCUPANCY/UNIT
SELECTION
Unit selection and occupancy requirements are
established solely by the Owner and eligible applicants must work directly with
the Owner to select a unit. Any determination with
respect to available units or occupancy restrictions rests solely with the
Owner and LIHP has no responsibility for such assessments or
determinations.
NO PETS
The
Owner does not permit any pets at this development. Service and/or assistance animals are not
subject to the no pet policy.
ELIGIBILITY PROCESS
All applicants
will be ranked and considered for the program on a first-come,
first-served
basis. Eligibility
for the Program involves a five-step process.
STEP 1: Applicant submits a First-Come
First-Served Application to LIHP
STEP 2: Once your ranking number is
reached, LIHP will forward the First-Come First-Served Application to Owner
STEP 3: Owner conducts a
credit/minimum income/background review
STEP 4: If
approved by Owner, applicant submits a Formal Program Application, together with required documentation, to
LIHP
STEP 5: LIHP
assesses Program eligibility and, if eligible, applicant works directly with
Owner for lease-up
FIRST-COME FIRST-SERVED APPLICATION
First-Come
First-Served Applications are
available through LIHP’s website at www.lihp.org/rentals.html. First-Come First-Served Applications must be
completed and submitted online at www.lihp.org/rentals.html.
CREDIT/MINIMUM INCOME/BACKGROUND REVIEW
Once your ranking
number is reached, LIHP will forward your FCFS Application to the Owner and/or
its agents, who will conduct a credit, minimum income and background assessment
on the household. Applicants will be
reviewed in the order they are ranked on the Ranked Waitlist. The credit/minimum income/background checks,
and any fee, are performed and required solely by the Owner and/or its agents
based upon their internal requirements for tenant occupancy and LIHP is not
responsible for the conduct or results of such review. The Owner and/or its agents will advise LIHP
whether the applicant meets the requirements.
LIHP will advise applicants as to their approval or rejection, via
email. If an applicant is deemed ineligible, the applicant will be removed from
the Ranked Waitlist.
FORMAL
PROGRAM APPLICATIONS/INCOME ELIGIBILITY
If an applicant has submitted the First-Come First-Served Application and
met the credit/minimum income/ background requirements of the Owner, as an
applicant’s name is reached on the Ranked Waitlist, LIHP will send notice to
the applicant, by email to submit a Formal
Program Application and supporting documents. The notice will contain a
link to submit documentation. LIHP will
provide the applicant with a Checklist of required documentation. The Formal
Program Application and required documentation must be completed and
received by LIHP within seven (7) calendar days of the notice date. If the Formal
Program Application is not received within such 7-day period, the applicant
will be deemed ineligible, with no right of appeal. If required documentation is missing, LIHP
will provide applicant notice, by email, of what is missing and applicant will
be required to submit such documentation within three (3) calendar days of the
notice date. If all the documentation is
not received within such three (3) day period, the applicant will be deemed
ineligible, with a right of appeal.
LIHP will then conduct an income and
eligibility review to determine if the applicant meets all Program
Guidelines. If an applicant meets the
eligibility requirements, LIHP will provide notice, by email to the applicant and the Owner advising them
of the applicant’s eligibility. The
applicant will then work directly with the Owner to select a unit and execute a
lease. If the applicant does not comply
with the Owner requirements for lease execution, the Owner will advise LIHP and
LIHP will send notice to the applicant by email , that the applicant is no
longer eligible for the program. Should
the applicant be deemed ineligible, LIHP will move on to the next name on the
Waitlist, with no right of appeal.
APPEALS
Under some circumstances as
provided herein, applicants who are deemed ineligible may appeal the
determination by submitting a request to LIHP. The appeal request must be in
writing and must be received (together will all documentation) by LIHP
within three (3) calendar days of the date of LIHP’s notice to applicant of the
determination of ineligibility. The appeal must state the basis of the appeal
and contain documentation to support the appeal. Please note that, if the
applicant was deemed ineligible due to failure to submit required documentation
within the required time frame, then, no appeal will be granted unless the
applicant submits the remaining required documentation with the appeal request
within the timeframe required. The appeal will be promptly reviewed and the
applicant advised of the final determination by email. Notice to LIHP of an
appeal request can ONLY be submitted via a file-specific link that will be
provided by LIHP.
PROCEDURE TO PROMOTE
FAIR AND EQUITABLE WAITLIST PROCESS
First-Come First-Served
Waitlist: To be included and ranked on a waitlist, applicants will only be
permitted to submit one application or intake form, as applicable. To this end, LIHP will endeavor, but is not
required to, review all submissions. If it appears that an applicant has
submitted more than one application or intake form, then LIHP may reject the
additional subsequent submission(s) and the applicant will retain the earliest
ranking number. Items to be reviewed
include, but are not limited to, (1) submissions from the same address; (2)
submissions that list the same household members; (3) submissions that list the
same names but with different addresses; (4) submissions that utilize the same
email address; (5) submissions that utilize the same phone numbers (home and
cell); and (6) such other items as may be determined in LIHP’s sole discretion.
General Provisions:
LIHP may contact the applicant
regarding any uncertainty as to whether more than one application or intake
form has been submitted. LIHP may rely
upon such certifications, documentation or other information as it deems
reasonable, in its sole discretion, in assessing whether more than one
submission has been made. If LIHP, in its sole discretion, determines that a
submission is to be rejected, LIHP may, but is not required to, notify the applicant
of same. The Program Guidelines advise
applicants of the above and, accordingly, applicants have prior notice of such
procedures. Nothing herein shall preclude more than one application from the
same address provided the applicants will not be part of the same household for
purposes of the program applied for.
LIHP makes no guarantee that each duplicate will have been identified
and removed from the program.
FAIR
HOUSING AND NON-DISCRIMINATION
LIHP is committed to furthering and promoting
fair housing, equal opportunity, and non-discrimination in compliance with all
federal, state and local laws, including, but not limited to, the Fair Housing
Act, as amended by the Housing for Older Americans Act, the Americans with
Disabilities Act, the Civil Rights Act, and the New York State Human Rights
Law. The LIHP staff is available to
assist with the application, and answer questions about eligibility
requirements. In furtherance of this
policy, LIHP shall not discriminate on the basis of race, creed, color,
national or ethnic origin, sex, sexual orientation, gender identity, familial
status, source of income, religion, disability, veterans’ status, age, or any
other basis prohibited by law.
LIMITED
ENGLISH PROFICIENCY AND ACCOMMODATIONS
LIHP will take reasonable steps to ensure
that persons with Limited English Proficiency (LEP) and persons, who need
assistance or who have a limited ability to speak, read, or write English, will
have meaningful access and an equal opportunity to participate in the Program. Interpreters, translators and other aids
needed to comply with this policy shall be provided as reasonably necessary. If
you have any questions regarding the guidelines, or need assistance including
language assistance such as translation and/or oral interpretation services,
please contact the LIHP at info@lihp.org.
DISCLAIMER OF
LIABILITY/RELEASE
APPLICANT ACKNOWLEDGES THAT LIHP IS NEITHER THE OWNER, MANAGER, LANDLORD
OR LEASING AGENT. LIHP’S ROLE IS LIMITED TO REVIEWING YOUR HOUSEHOLD
INCOME TO DETERMINE IF YOU MEET THE MAXIMUM INCOME QUALIFICATIONS FOR THE
PROGRAM. THE COMPLEX IS/WAS CONSTRUCTED AND IS OPERATED INDEPENDENTLY BY THE
OWNER/MANAGER AS LANDLORD AND LIHP HAS NO ROLE IN UNIT OCCUPANCY, UNIT
SELECTION, REVIEW OF YOUR SUITABILITY FOR TENANCY, FEES ASSESSED, THE LEASE
TERMS, THE LEASE-UP PROCESS BY OWNER/MANAGER, THEIR AFFILIATES OR AGENTS,
PROCESSING OF ANY HOUSING VOUCHER, UNIT LAYOUT AND LOCATION, OR THE OPERATIONS,
STATEMENTS, ACTS OR OMMISSIONS, AND POLICIES/PROCEDURES, OF THE COMPLEX OR THE
OWNER/MANAGER AND ITS AFFILIATES OR AGENTS WHATSOEVER, INCLUDING, WITHOUT
LIMITATION, IN CONNECTION WITH ANY REQUEST FOR REASONABLE ACCOMMODATION (THE
“OWNER RESPONSIBILITIES”). WITHOUT LIMITING THE FOREGOING, YOU ACKNOWELDGE THAT
LIHP HAS NO ABILITY OR RESPONSIBILITY TO ADDRESS ANY REQUEST YOU MAY HAVE FOR A
REASONABLE ACCOMMODATION/MODIFICATION REGARDING A UNIT AND ANY SUCH REQUEST
WILL BE MADE BY YOU DIRECTLY TO THE OWNER/MANAGER FOR PROCESSING.
ACCORDINGLY, YOU AGREE THAT LIHP, ITS AFFILIATES, EMPLOYEES, AGENTS,
OFFICERS, MEMBERS, AND DIRECTORS (COLLECTIVELY, “LIHP”) ARE NOT LIABLE FOR ANY
CLAIMS OR CAUSES OF ACTIONS ARISING FROM ANY OF THE OWNER/MANAGER
RESPONSIBILITIES AND, FOR GOOD AND VALUABLE CONSIDERATION, YOU HEREBY RELEASE
AND WAIVE ALL CLAIMS OR CAUSES OF ACTION YOU NOW HAVE OR MAY HAVE AGAINST LIHP
ARISING OUT OF OR RELATED TO THE OWNER RESPONSIBILITIES.
YOU HAVE READ THIS DOCUMENT, UNDERSTAND THAT YOU MAY HAVE GIVEN UP
SUBSTANTIAL RIGHTS BY SIGNING IT, AND HAVE SIGNED IT FREELY AND WITHOUT ANY
INDUCEMENT OR ASSURANCE OF ANY NATURE AND INTEND IT TO BE A COMPLETE AND
UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.
IF ANY PROVISION OF THIS DOCUMENT IS UNENFORCEABLE, IT SHALL BE MODIFIED TO THE
EXTENT NECESSARY TO MAKE THE PROVISION VALID AND BINDING, AND THE REMAINDER OF
THIS DOCUMENT SHALL REMAIN ENFORCEABLE TO THE FULL EXTENT ALLOWED BY LAW.
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Disclaimer: It is understood that this is not an offer
and that the processes, terms and conditions may be changed at any time by the
Long Island Housing Partnership, Inc., and Affiliates. It is further understood that notices by the
Long Island Housing Partnership, Inc., and Affiliates may be made in such
manner as Long Island Housing Partnership, Inc., and Affiliates may determine,
including solely by email or advertisement.