PROGRAM
GUIDELINES
FAIRFIELD GREENS SOUTH AT HOLBROOK AFFORDABLE
RENTAL HOUSING PROGRAM
FIRST-COME FIRST-SERVED
PLEASE READ
CAREFULLY
Effective July 1, 2024 to June 30, 2025
The Long Island Housing
Partnership (LIHP), in cooperation with Fairfield Broadway Avenue, LLC (the “Owner”)
and the Town of Islip (the “Town”), is pleased to announce
that it is accepting First-Come First-Served Applications for affordable rental
units (the “Affordable Units”) in Holbrook, New York. The Affordable Units are part of a larger
rental complex containing 102 units known as “Fairfield Greens South at
Holbrook”.
LIHP’s limited role is to administer the program
process for the Affordable Units on behalf of the Owner. Set forth herein are the Program Guidelines with
respect to eligibility for the units. LIHP strictly complies with these Program Guidelines and applicants are urged to read them
thoroughly. Documentation will be
reviewed for compliance and completeness.
LIHP
staff is available to assist with the process, address questions or provide any
assistance regarding eligibility.
If you have any
questions regarding any of the Program Guidelines, or need any assistance
including language assistance such as translation and/or oral interpretation
services, please email LIHP at rentals4@lihp.org before applying. Employees of LIHP and their immediate family
members are precluded from participating in the program.
Si tiene
alguna pregunta con respecto a cualquiera de las Pautas del Programa, o
necesita asistencia lingüística o de otro tipo, incluidos servicios de
traducción y/o interpretación oral, por favor envíe un correo electrónico a
LIHP a rentals4@lihp.org
antes de presentar la solicitud.
LIHP
IS NEITHER THE OWNER, MANAGER, LANDLORD OR LEASING AGENT. FINAL ELIGIBILITY FOR TENANCY AND OCCUPANCY
IS THE SOLE DETERMINATION OF THE OWNER.
LIHP’S ROLE IS LIMITED TO INCOME QUALIFYING APPLICANTS. ANY REQUEST FOR
A REASONABLE ACCOMMODATION REGARDING ANY UNIT MUST BE CONVEYED TO AND PROCESSED
BY THE OWNER.
SUBMISSION OF REQUIRED
DOCUMENTATION OR DETERMINATION OF INCOME ELIGIBILITY DOES NOT GUARANTEE
ELIGIBILITY FOR A UNIT.
AFFORDABLE RENTAL PROGRAM
Fairfield Greens South at Holbrook is a 102-unit rental
complex located at 757 Broadway in Holbrook, NY. The complex contains multiple amenities
including spacious apartments, clubhouse, fitness center, outdoor pool and
tennis court. Please consult the Owner’s website at www.fairfieldproperties.com for more information.
MAXIMUM & MINIMUM INCOME
GUIDELINES
Pursuant to Town
requirements, the Affordable Units will be available to households with incomes that do not
exceed 80% of the HUD AMI as set forth below based upon unit type.
1 BEDROOM
*MAXIMUM
ANNUAL INCOME **MINIMUM
ANNUAL INCOME
*Includes
all income – overtime, bonuses, pensions, social security, 401K distributions,
tips, etc. The limits above are based on the 2024 HUD
“uncapped” income limits as adjusted based on Town requirements. Income limits are also adjusted annually by
HUD. **Minimum
income guidelines do not apply to those applicants with an approved rental
assistance subsidy. Minimum incomes are set exclusively by the Owner and
may not apply if sufficient liquid assets or other mitigating factors and/or
guarantees are available as determined and approved solely by the owner. If the Owner requires a guaranty, please be
advised that the Owner may independently verify the income and
credit/background of the guarantor and make a determination whether it is
acceptable. The determination as to
whether to the guarantor meets the income and credit/background requirements
and whether to accept the guaranty is the sole and exclusive determination of
the Owner and LIHP has no authority to review, accept or reject a guarantor. The Owner will determine whether to accept or
decline the guarantor and will notify LIHP who will then notify the applicant. Minimum
incomes are based on 2x the gross rent (before the utility allowance).
RENTS
Pursuant to Owner/Town
requirements, the initial rents for each unit are below and include a utility
allowance. Rents are adjusted annually
and rents are subject to increase accordingly. Tenants are responsible for paying all
utilities. The initial rents are set as
follows:
ANNUAL RECERTIFICATION
The maximum
household income requirements are adjusted annually by HUD. Recertification of income will be required
annually to remain eligible for the Program and to preserve the units as
affordable for occupants who meet the income guidelines. Pursuant to Town
requirements, occupants will meet the income guidelines on recertification as
long as their household income does not exceed 100% of the Nassau/Suffolk AMI based
upon unit type. Occupants of the
Affordable Units whose income exceeds this amount will no longer be eligible
for the Program and will be required to vacate.
FEES
Additional fees may
be imposed by the Owner for such items as a security deposit, credit and
background assessments, trash collection, pets, parking, water, renter’s
insurance, or other items. The fees are
set exclusively by the Owner and are subject to change by the Owner without
notice.
CREDIT/MINIMUM
INCOME/ BACKGROUND CHECK
The Owner, and/or its agents, will conduct a
credit/minimum income and background check on applicants and applicants must
meet the Owner requirements. Any determination with respect to credit/minimum
income/background rests solely with the Owner and LIHP has no responsibility
for such assessments or determinations.
OCCUPANCY/UNIT
SELECTION
Unit selection and occupancy requirements are
established solely by the Owner and eligible applicants must work directly with
the Owner to select a unit. Any determination with
respect to available units or occupancy restrictions rests solely with the
Owner and LIHP has no responsibility for such assessments or determinations.
PETS
The
complex is a pet friendly community; however, certain restrictions apply as
determined solely by the Owner. Additional fees may apply as required by the Owner.
Service and/or assistance animals are
not subject to the pet policy.
ELIGIBILITY PROCESS
All applicants
will be ranked and considered for the program on a first-come,
first-served
basis. Eligibility
for the Program involves a five-step process.
STEP 1: Applicant submits a First-Come
First-Served Application to LIHP
STEP 2: Once your ranking number is
reached, LIHP will forward the First-Come First-Served Application to Owner
STEP 3: Owner conducts a
credit/minimum income/background review
STEP 4: If
approved by Owner, applicant submits a Formal Program Application, together with required documentation, to
LIHP
STEP 5: LIHP
assesses Program eligibility and, if eligible, applicant works directly with
Owner for lease-up
FIRST-COME FIRST-SERVED APPLICATION
First-Come
First-Served Applications are
available through LIHP’s website at First-Come
First-Served Applications must be completed and submitted online at www.lihp.org/rentals.html.
CREDIT/MINIMUM INCOME/BACKGROUND
REVIEW
Once your ranking number is reached, LIHP will
forward your FCFS Application to the Owner and/or its agents, who will conduct
a credit, minimum income and background assessment on the household. Applicants will be reviewed in the order they
are ranked on the Ranked Waitlist. The
credit/minimum income/background checks, and any fee, are performed and
required solely by the Owner and/or its agents based upon their internal
requirements for tenant occupancy and LIHP is not responsible for the conduct
or results of such review. The Owner
and/or its agents will advise LIHP whether the applicant meets the
requirements. LIHP will advise
applicants as to their approval or rejection, via email. If an applicant is
deemed ineligible, the applicant will be removed from the Ranked Waitlist.
FORMAL PROGRAM APPLICATIONS/INCOME ELIGIBILITY
If an
applicant has submitted the First-Come
First-Served Application and met the credit/minimum income/ background
requirements of the Owner, as an applicant’s name is reached on the Ranked
Waitlist, LIHP will send notice to the applicant, by email to submit a Formal Program Application and
supporting documents. The notice will contain a link to submit documentation. LIHP will provide the applicant with a
Checklist of required documentation. The
Formal Program Application and
required documentation must be completed and received by LIHP within seven (7)
calendar days of the notice date. If the
Formal Program Application is not
received within such 7-day period, the applicant will be deemed ineligible,
with no right of appeal. If required
documentation is missing, LIHP will provide applicant notice, by email, of what
is missing and applicant will be required to submit such documentation within three
(3) calendar days of the notice date. If
all the documentation is not received within such three (3) day period, the
applicant will be deemed ineligible, with a right of appeal.
LIHP will
then conduct an income and eligibility review to determine if the applicant
meets all Program Guidelines. If an
applicant meets the eligibility requirements, LIHP will provide notice, by
email to the applicant and the Owner
advising them of the applicant’s eligibility.
The applicant will then work directly with the Owner to select a unit
and execute a lease. If the applicant
does not comply with the Owner requirements for lease execution, the Owner will
advise LIHP and LIHP will send notice to the applicant by email , that the
applicant is no longer eligible for the program. Should the applicant be deemed ineligible,
LIHP will move on to the next name on the Waitlist, with no right of appeal.
APPEALS
Under
some circumstances as provided herein, applicants who are deemed ineligible may
appeal the determination by submitting a request to LIHP. The appeal request
must be in writing and must be received (together will all
documentation) by LIHP within three (3) calendar days of the date of LIHP’s
notice to applicant of the determination of ineligibility. The appeal must
state the basis of the appeal and contain documentation to support the appeal.
Please note that, if the applicant was deemed ineligible due to failure to
submit required documentation within the required time frame, then, no appeal
will be granted unless the applicant submits the remaining required
documentation with the appeal request within the timeframe required. The appeal
will be promptly reviewed and the applicant advised of the final determination
by email. Notice to LIHP of an appeal request can ONLY be submitted via a
file-specific link that will be provided by LIHP.
PROCEDURE TO PROMOTE FAIR AND EQUITABLE WAITLIST PROCESS
First-Come
First-Served Waitlist: To be included and ranked on a waitlist, applicants
will only be permitted to submit one application or intake form, as
applicable. To this end, LIHP will
endeavor, but is not required to, review all submissions. If it appears that an
applicant has submitted more than one application or intake form, then LIHP may
reject the additional subsequent submission(s) and the applicant will retain
the earliest ranking number. Items to be
reviewed include, but are not limited to, (1) submissions from the same
address; (2) submissions that list the same household members; (3) submissions
that list the same names but with different addresses; (4) submissions that
utilize the same email address; (5) submissions that utilize the same phone
numbers (home and cell); and (6) such other items as may be determined in
LIHP’s sole discretion.
General
Provisions:
LIHP
may contact the applicant regarding any uncertainty as to whether more than one
application or intake form has been submitted.
LIHP may rely upon such certifications, documentation or other
information as it deems reasonable, in its sole discretion, in assessing
whether more than one submission has been made. If LIHP, in its sole discretion,
determines that a submission is to be rejected, LIHP may, but is not required
to, notify the applicant of same. The
Program Guidelines advise applicants of the above and, accordingly, applicants
have prior notice of such procedures. Nothing herein shall preclude more than
one application from the same address provided the applicants will not be part
of the same household for purposes of the program applied for. LIHP makes no guarantee that each duplicate
will have been identified and removed from the program.
FAIR HOUSING AND NON-DISCRIMINATION
LIHP is committed
to furthering and promoting fair housing, equal opportunity, and
non-discrimination in compliance with all federal, state and local laws,
including, but not limited to, the Fair Housing Act, as amended by the Housing
for Older Americans Act, the Americans with Disabilities Act, the Civil Rights
Act, and the New York State Human Rights Law.
The LIHP staff is available to assist with the application, and answer
questions about eligibility requirements.
In furtherance of this policy, LIHP shall not discriminate on the basis
of race, creed, color, national or ethnic origin, sex, sexual orientation,
gender identity, familial status, source of income, religion, disability,
veterans’ status, age, or any other basis prohibited by law.
LIMITED ENGLISH PROFICIENCY AND ACCOMMODATIONS
LIHP will take reasonable steps to ensure
that persons with Limited English Proficiency (LEP) and persons who need
assistance or who have a limited ability to speak, read, or write English, will
have meaningful access and an equal opportunity to participate in the
Program. Interpreters, translators and
other aids needed to comply with this policy shall be provided as reasonably
necessary. If you
have any questions regarding the guidelines, or need assistance including
language assistance such as translation and/or oral interpretation services,
please contact the LIHP at info@lihp.org.
DISCLAIMER
OF LIABILITY/RELEASE
APPLICANT ACKNOWLEDGES THAT LIHP IS NEITHER THE OWNER, MANAGER, LANDLORD
OR LEASING AGENT. LIHP’S ROLE IS LIMITED TO REVIEWING YOUR HOUSEHOLD
INCOME TO DETERMINE IF YOU MEET THE MAXIMUM INCOME QUALIFICATIONS FOR THE
PROGRAM. THE COMPLEX IS/WAS CONSTRUCTED AND IS OPERATED INDEPENDENTLY BY THE
OWNER/MANAGER AS LANDLORD AND LIHP HAS NO ROLE IN UNIT OCCUPANCY, UNIT
SELECTION, REVIEW OF YOUR SUITABILITY FOR TENANCY, FEES ASSESSED, THE LEASE
TERMS, THE LEASE-UP PROCESS BY OWNER/MANAGER, THEIR AFFILIATES OR AGENTS,
PROCESSING OF ANY HOUSING VOUCHER, UNIT LAYOUT AND LOCATION, OR THE OPERATIONS,
STATEMENTS, ACTS OR OMMISSIONS, AND POLICIES/PROCEDURES, OF THE COMPLEX OR THE
OWNER/MANAGER AND ITS AFFILIATES OR AGENTS WHATSOEVER, INCLUDING, WITHOUT
LIMITATION, IN CONNECTION WITH ANY REQUEST FOR REASONABLE ACCOMMODATION (THE
“OWNER RESPONSIBILITIES”). WITHOUT LIMITING THE FOREGOING, YOU ACKNOWELDGE THAT
LIHP HAS NO ABILITY OR RESPONSIBILITY TO ADDRESS ANY REQUEST YOU MAY HAVE FOR A
REASONABLE ACCOMMODATION/MODIFICATION REGARDING A UNIT AND ANY SUCH REQUEST
WILL BE MADE BY YOU DIRECTLY TO THE OWNER/MANAGER FOR PROCESSING.
ACCORDINGLY, YOU AGREE THAT LIHP, ITS AFFILIATES, EMPLOYEES, AGENTS,
OFFICERS, MEMBERS, AND DIRECTORS (COLLECTIVELY, “LIHP”) ARE NOT LIABLE FOR ANY
CLAIMS OR CAUSES OF ACTIONS ARISING FROM ANY OF THE OWNER/MANAGER
RESPONSIBILITIES AND, FOR GOOD AND VALUABLE CONSIDERATION, YOU HEREBY RELEASE
AND WAIVE ALL CLAIMS OR CAUSES OF ACTION YOU NOW HAVE OR MAY HAVE AGAINST LIHP
ARISING OUT OF OR RELATED TO THE OWNER RESPONSIBILITIES.
YOU HAVE READ THIS DOCUMENT, UNDERSTAND THAT YOU MAY HAVE GIVEN UP
SUBSTANTIAL RIGHTS BY SIGNING IT, AND HAVE SIGNED IT FREELY AND WITHOUT ANY
INDUCEMENT OR ASSURANCE OF ANY NATURE AND INTEND IT TO BE A COMPLETE AND
UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.
IF ANY PROVISION OF THIS DOCUMENT IS UNENFORCEABLE, IT SHALL BE MODIFIED TO THE
EXTENT NECESSARY TO MAKE THE PROVISION VALID AND BINDING, AND THE REMAINDER OF
THIS DOCUMENT SHALL REMAIN ENFORCEABLE TO THE FULL EXTENT ALLOWED BY LAW.
****************************************************************
Disclaimer: It is
understood that this is not an offer and that the processes, terms and
conditions may be changed at any time by the Long Island Housing Partnership,
Inc., and Affiliates. It is further
understood that notices by the Long Island Housing Partnership, Inc., and
Affiliates may be made in such manner as Long Island Housing Partnership, Inc.,
and Affiliates may determine, including solely by email or advertisement.