PROGRAM GUIDELINES

HERITAGE SPY RING GOLF CLUB AFFORDABLE SENIOR RENTAL HOUSING PROGRAM

FIRST-COME FIRST-SERVED

PLEASE READ CAREFULLY

The Long Island Housing Partnership (LIHP), in cooperation with Heatherwood Golf and Villas LLC (the “Owner”) and the Town of Brookhaven, is pleased to announce that it is accepting First-Come First-Served Applications for one 3-bedroom affordable rental unit (the “Affordable Unit”) located within the complex known as “Heritage Spy Ring Golf Club”.  Heritage Spy Ring Golf Club is located in South Setauket, New York and is part of a larger community containing 200 units.

LIHP’s limited role is to administering the program qualification process for the Affordable Units on behalf of the Owner. Set forth herein are the Program Guidelines with respect to eligibility for the units.  LIHP strictly complies with these Program Guidelines and applicants are urged to read them thoroughly.  Documentation will be reviewed for compliance and completeness.  LIHP staff is available to assist with the process, address questions or provide any assistance regarding eligibility.

If you have any questions regarding any of the Program Guidelines, or need any assistance including language assistance such as translation and/or oral interpretation services, please email LIHP at rentals4@lihp.org before applying. Employees of LIHP and their immediate family members are precluded from participating in the program.

Si tiene alguna pregunta con respecto a cualquiera de las Pautas del Programa, o necesita asistencia lingüística o de otro tipo, incluidos servicios de traducción y/o interpretación oral, por favor envíe un correo electrónico a LIHP a rentals4@lihp.org antes de presentar la solicitud.

SUBMISSION OF REQUIRED DOCUMENTATION OR DETERMINATION OF INCOME ELIGIBILITY DOES NOT GUARANTEE ELIGIBILITY FOR A UNIT.

HERITAGE SPY RING GOLF CLUB RENTAL PROGRAM

Heritage Spy Ring Golf Club is focused on luxury lifestyle and amenities and will be surrounded by a 9-hole public golf course. The community offers amenities such as a clubhouse, indoor fitness center, pool, bocce ball, tennis and pickleball courts and an outdoor cucina.  It is a smoke-free facility.

MAXIMUM & MINIMUM INCOME GUIDELINES

The Affordable Unit is available to households with incomes at or below 120% of the HUD Area Median Income for Nassau/Suffolk Counties (AMI), adjusted for household size.  The 2025 income limits are as follows:

                                                                                3 BEDROOM

*Includes all income – wages, salary, overtime, bonuses, pensions, social security, 401K distributions, tips, etc.  Your gross income cannot exceed the maximum annual income for your household size.  The limits above are based on the 2025 HUD “uncapped” income limits.  Income limits are subject to confirmation and adjustment by HUD and may be adjusted for rounding. Income limits are also adjusted annually. **Minimum income guidelines do not apply to those applicants with an approved rental assistance subsidy.  Minimum incomes are set exclusively by the Owner and may not apply if sufficient liquid assets or other mitigating factors and/or guarantees are available as determined and approved solely by the owner.  If the Owner requires a guaranty, please be advised that the Owner may independently verify the income and credit/background of the guarantor and make a determination whether it is acceptable.  The determination as to whether to the guarantor meets the income and credit/background requirements and whether to accept the guaranty is the sole and exclusive determination of the Owner and LIHP has no authority to review, accept or reject a guarantor.  The Owner will determine whether to accept or decline the guarantor and will notify LIHP who will then notify the applicant. Minimum incomes are based on 2x the gross rent (before the utility allowance).

Age-Restricted Occupancy Requirement

Occupancy of a unit is limited to persons who are fifty-five (55) years of age or over, with the following exceptions:

(a)    A husband or wife under the age of fifty-five (55) years who is residing with his or her spouse who is fifty-five (55) years of age or over.

(b)    Children and grandchildren residing with their parents or grandparents where one of said parents or grandparents with whom the child or children or grandchild or grandchildren is/are residing is fifty-five (55) years of age or older, provided that said child or children or grandchild or grandchildren are over the age of 19.

(c)     Adults under fifty-five (55) years of age may be admitted as permanent residents if it is established to the satisfaction of the Town Board that the presence of such person is essential for the physical care and economic support of the eligible older persons.  This decision is not within the discretion of the Owner or LIHP.  The ordinance does not set forth any criteria time frame or procedures for determination by the Town Board as to whether a person will qualify to reside in a home because he or she is essential to the physical care or economic support of the eligible older person

Proof of age (license, ID card etc.) is required

RENTS

Pursuant to Owner/municipal requirements, the initial rents for each unit are set forth below and include a utility allowance.  Rents are adjusted annually and rents are subject to increase accordingly.  Tenants are responsible for paying all utilities.  The rents are set as follows:

ANNUAL RECERTIFICATION

The maximum household income requirements are adjusted annually by HUD.  Recertification of income will be required annually to remain eligible for the Program and to preserve the units as affordable for occupants who meet the income guidelines.  Occupants of the Affordable Units whose income exceeds this amount will no longer be eligible for the Program and will be required to vacate.

FEES

Additional fees may be imposed by the Owner for such items as a security deposit, credit and background assessments, trash collection, pets, parking, water, renter’s insurance, or other items.  The fees are set exclusively by the Owner and are subject to change by the Owner without notice.  

CREDIT/MINIMUM INCOME/ BACKGROUND CHECK

The Owner, and/or its agents, will conduct a credit/minimum income and background check on applicants and applicants must meet the Owner requirements. Any determination with respect to credit/minimum income/background rests solely with the Owner and LIHP has no responsibility for such assessments or determinations.

OCCUPANCY/UNIT SELECTION

Unit selection and occupancy requirements are established solely by the Owner and eligible applicants must work directly with the Owner to select a unit.  Any determination with respect to available units or occupancy restrictions rests solely with the Owner and LIHP has no responsibility for such assessments or determinations. 

PETS

The complex is a pet friendly community; however, certain restrictions apply as determined solely by the Owner. Additional fees may apply as required by the Owner.  Service and/or assistance animals are not subject to the pet policy.

ELIGIBILITY PROCESS

All applicants will be ranked and considered for the program on a first-come, first-served basis.  Eligibility for the Program involves a five-step process.

STEP 1:    Applicant submits a First-Come First-Served Application to LIHP

STEP 2:    Once your ranking number is reached, LIHP will forward the First-Come First-Served Application to Owner

STEP 3:    Owner conducts a credit/minimum income/background review

STEP 4:    If approved by Owner, applicant submits a Formal Program Application, together                                                            with required documentation, to LIHP

STEP 5:    LIHP assesses Program eligibility and, if eligible, applicant works directly with Owner for                                               lease-up

FIRST-COME FIRST-SERVED APPLICATION 

First-Come First-Served Applications are available through LIHP’s website at www.lihp.org/rentals.html. First-Come First-Served Applications must be completed and submitted online at www.lihp.org/rentals.html.            

CREDIT/MINIMUM INCOME/BACKGROUND REVIEW

Once your ranking number is reached, LIHP will forward your FCFS Application to the Owner and/or its agents, who will conduct a credit, minimum income and background assessment on the household.  Applicants will be reviewed in the order they are ranked on the Ranked Waitlist.  The credit/minimum income/background checks, and any fee, are performed and required solely by the Owner and/or its agents based upon their internal requirements for tenant occupancy and LIHP is not responsible for the conduct or results of such review.  The Owner and/or its agents will advise LIHP whether the applicant meets the requirements.  LIHP will advise applicants as to their approval or rejection, via email. If an applicant is deemed ineligible, the applicant will be removed from the Ranked Waitlist.

FORMAL PROGRAM APPLICATIONS/INCOME ELIGIBILITY

If an applicant has met the credit/minimum income/ background requirements of the Owner, as an applicant’s name is reached on the Ranked Waitlist, LIHP will send notice to the applicant, by email, to submit a Formal Program Application and supporting documents.  The email will provide instructions on how to submit. LIHP will provide the applicant with a Checklist of required documentation.  The Formal Program Application and required documentation must be completed and received by LIHP within seven (7) calendar days of the notice date.  If the Formal Program Application is not received within such 7-day period, the applicant will be deemed ineligible, with no right of appeal.  If required documentation is missing, LIHP will provide applicant notice, by email, of what is missing and applicant will be required to submit such documentation within three (3) calendar days of the notice date.  If all the documentation is not received within such three (3) day period, the applicant will be deemed ineligible, with a right of appeal. 

If all documentation is received as required, LIHP will then conduct an income and eligibility review to determine if the applicant meets all Program Guidelines.  If an applicant meets the eligibility requirements, LIHP will provide notice, by email, to the applicant and the Owner advising them of the applicant’s eligibility.  The applicant will then work directly with the Owner to select a unit and execute a lease.  If the applicant does not comply with the Owner requirements for lease execution, the Owner will advise LIHP that the applicant is no longer eligible for the Program.  Should the applicant be deemed ineligible, LIHP will move on to the next name on the Waitlist, with no right of appeal. 

APPEALS

Under some circumstances as provided herein, applicants who are deemed ineligible may appeal the determination by submitting a request to LIHP. The appeal request must be in writing and must be received (together will all documentation) by LIHP within three (3) calendar days of the date of LIHP’s notice to applicant of the determination of ineligibility. The appeal must state the basis of the appeal and contain documentation to support the appeal. Please note that, if the applicant was deemed ineligible due to failure to submit required documentation within the required time frame, then, no appeal will be granted unless the applicant submits the remaining required documentation with the appeal request within the timeframe required. The appeal will be promptly reviewed and the applicant advised of the final determination by email. Notice to LIHP of an appeal request can ONLY be submitted via a file-specific link that will be provided by LIHP.

PROCEDURE TO PROMOTE FAIR AND EQUITABLE WAITLIST PROCESS

First-Come First-Served Waitlist: To be included and ranked on a waitlist, applicants will only be permitted to submit one application or intake form, as applicable.  To this end, LIHP will endeavor, but is not required to, review all submissions. If it appears that an applicant has submitted more than one application or intake form, then LIHP may reject the additional subsequent submission(s) and the applicant will retain the earliest ranking number.  Items to be reviewed include, but are not limited to, (1) submissions from the same address; (2) submissions that list the same household members; (3) submissions that list the same names but with different addresses; (4) submissions that utilize the same email address; (5) submissions that utilize the same phone numbers (home and cell); and (6) such other items as may be determined in LIHP’s sole discretion.

General Provisions:

LIHP may contact the applicant regarding any uncertainty as to whether more than one application or intake form has been submitted.  LIHP may rely upon such certifications, documentation or other information as it deems reasonable, in its sole discretion, in assessing whether more than one submission has been made. If LIHP, in its sole discretion, determines that a submission is to be rejected, LIHP may, but is not required to, notify the applicant of same.  The Program Guidelines advise applicants of the above and, accordingly, applicants have prior notice of such procedures. Nothing herein shall preclude more than one application from the same address provided the applicants will not be part of the same household for purposes of the program applied for.  LIHP makes no guarantee that each duplicate will have been identified and removed from the program.  

FAIR HOUSING AND NON-DISCRIMINATION

LIHP is committed to promoting fair housing, equal opportunity, and non-discrimination in compliance with all federal, state and local laws, including, but not limited to, the Fair Housing Act, as amended by the Housing for Older Americans Act, the Americans with Disabilities Act, the Civil Rights Act, and the New York State Human Rights Law.  The LIHP staff is available to assist with the application, and answer questions about eligibility requirements.  In furtherance of this policy, LIHP shall not discriminate on the basis of race, creed, color, national or ethnic origin, sex, sexual orientation, gender identity, familial status, source of income, religion, disability, veterans’ status, age, or any other basis prohibited by law.

LIMITED ENGLISH PROFICIENCY AND ACCOMMODATIONS

 LIHP will take reasonable steps to ensure that persons with Limited English Proficiency (LEP) and persons who need assistance or who have a limited ability to speak, read, or write English, will have meaningful access and an equal opportunity to participate in the Program.  Interpreters, translators and other aids needed to comply with this policy shall be provided as reasonably necessary.  If you have any questions regarding the guidelines, or need assistance including language assistance such as translation and/or oral interpretation services, please contact the LIHP at rentals4@lihp.org.

NOTICE VIA EMAIL

Applicants are advised that notices will be delivered by LIHP to applicants to the email provided by the applicant.  All notices will be deemed effectively delivered to the applicant when sent by LIHP (and NOT upon opening by the applicant) unless LIHP receives electronic notice that the email was undeliverable.

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Disclaimer: It is understood that this is not an offer and that the processes, terms and conditions may be changed at any time by the Village or Long Island Housing Partnership, Inc., and Affiliates.  It is further understood that notices by the Long Island Housing Partnership, Inc., and Affiliates may be made in such manner as Long Island Housing Partnership, Inc., and Affiliates may determine, including solely by email or advertisement.

THIS FORM MUST BE COMPLETED AND SIGNED BY
 EACH OCCUPANT OVER THE AGE OF 19.

EACH OCCUPANT OVER 19 YEARS OF AGE MUST COMPLETE AND SIGN THIS FORM.