PROGRAM GUIDELINES
CHELSEA COMMONS
AFFORDABLE RENTAL HOUSING PROGRAM
PLEASE READ CAREFULLY
LOTTERY APPLICATION PERIOD:
9:00 AM FEBRUARY 6, 2026--5:00 PM MARCH 9, 2026
The Long Island Housing Partnership (LIHP), in cooperation with 227
4th Avenue Bay Shore, LLC (the “Owner”) and the Town of Islip (the
“Town”), is pleased to announce that it is accepting Lottery Applications for five (5) new affordable rental units
(the “Affordable Units”) in Bay Shore , New York within the rental complex
known as “Chelsea Commons.” A lottery will be held to establish the
order in which applicants will be reviewed for eligibility.
LIHP’s limited role is to administer the program process for the Affordable
Units on behalf of the Owner. Set forth
herein are the Program Guidelines with respect to eligibility for the
units. LIHP strictly complies with these Program Guidelines and applicants are urged to read them
thoroughly. Documentation will be
reviewed for compliance and completeness.
LIHP
staff is available to assist with the process, address questions or provide any
assistance regarding eligibility. Employees of LIHP and their immediate family
members are precluded from participating in the program.
If
you have any questions regarding any of the Program Guidelines, or need any
assistance including language assistance such as translation and/or oral
interpretation services, please email LIHP at rentals5@lihp.org before
applying. Employees of LIHP and their
immediate family members are precluded from participating in the program.
Si tiene
alguna pregunta con respecto a cualquiera de las Pautas del Programa, o
necesita asistencia lingüística o de otro tipo, incluidos servicios de
traducción y/o interpretación oral, por favor envíe un correo electrónico a
LIHP a rentals5@lihp.org antes de presentar la solicitud.
SUBMISSION OF REQUIRED DOCUMENTATION OR DETERMINATION OF INCOME
ELIGIBILITY DOES NOT GUARANTEE ELIGIBILITY FOR A UNIT.
AFFORDABLE RENTAL PROGRAM
The complex is a beautiful 22-unit rental development located
at 227 4th Avenue, Bay Shore, New York. For more information on
the site, please contact the Owner at sam@samglasslaw.com .
Pursuant
to requirements of the Town, two 1-bedroom units and three studio units are being
made affordable to households with incomes at or below 80% of the Nassau/Suffolk
area median income (“AMI”), as established by the U.S. Department of Housing
and Urban Development (“HUD”).
MAXIMUM & MINIMUM INCOME GUIDELINES
STUDIO
HOUSEHOLD SIZE *MAXIMUM
ANNUAL INCOME **MINIMUM
ANNUAL INCOME
1 $92,350 $69,270
2 $105,550 $69,270
1 BEDROOM
HOUSEHOLD SIZE *MAXIMUM
ANNUAL INCOME **MINIMUM
ANNUAL INCOME
1 $92,350 $79,170
2 $105,550 $79,170
*Includes all income – overtime,
bonuses, pensions, social security, 401K distributions, tips, etc. The
limits above are based on the 2025 HUD “uncapped” income limits as adjusted. Income limits are also adjusted annually by
HUD. **Minimum
income guidelines do not apply to those applicants with an approved rental
assistance subsidy. Minimum incomes are set exclusively by the Owner
and may not apply if sufficient liquid assets or other mitigating factors
and/or guarantees are available as determined and approved solely by the
owner. If the Owner requires a guaranty,
please be advised that the Owner may independently verify the income and
credit/background of the guarantor and make a determination whether it is
acceptable. The determination as to
whether to the guarantor meets the income and credit/background requirements
and whether to accept the guaranty is the sole and exclusive determination of
the Owner and LIHP has no authority to review, accept or reject a guarantor. The Owner will determine whether to accept or
decline the guarantor and will notify LIHP who will then notify the applicant. Minimum
incomes are based on 2.5x the gross rent (before the utility allowance.
AVAILABLE UNITS
|
AMI
|
STUDIO
|
1BR
|
TOTAL
|
|
80%
|
3
|
2
|
5
|
RENTS
Pursuant to Owner/municipal requirements,
the initial rents for each unit are below and include a utility allowance. Rents may be adjusted based upon HUD Income
Limits and Owner requirements and rents are subject to increase accordingly. Tenants are responsible for paying all
utilities. The initial rents are set as
follows:
|
AMI
|
STUDIO
|
1BR
|
|
80% Units
|
$2,160
|
$2,446
|
ANNUAL RECERTIFICATION
The maximum household income
requirements are adjusted annually by HUD.
Recertification of income will be required annually to remain eligible
for the Program and to preserve the units as affordable for occupants who meet
the income guidelines. Pursuant to Town requirements,
occupants will meet the income guidelines on recertification as long as their
household income does not exceed 100% of the Nassau/Suffolk AMI based upon unit
type. Occupants of the Affordable Units whose income exceeds the applicable
income amount will no longer be eligible for the Program and will be required
to vacate.
FEES
Additional
fees may be imposed by the Owner for such items as a security deposit, credit
and background assessments, trash collection, pets, parking, water, renter’s
insurance, or other items. The fees are
set exclusively by the Owner and are subject to change by the Owner without
notice. Any determination with respect to fees
rests solely with the Owner and LIHP has no responsibility for such assessments
or determinations. Applicants
should contact the Owner directly for information on Fees at: sam@samglasslaw.com.
CREDIT/MINIMUM
INCOME/ BACKGROUND CHECK
The
Owner, and/or its agents, will conduct a credit/minimum income and background
check on applicants and applicants must meet the Owner requirements. Owner may assess a fee. Any determination with respect to
credit/minimum income/background rests solely with the Owner and LIHP has no
responsibility for such assessments or determinations.
OCCUPANCY/UNIT
SELECTION
Unit
selection and occupancy requirements are established solely by the Town and the
Owner and eligible applicants must work directly with the Owner to select a
unit. Any determination with respect to available
units or occupancy restrictions rests solely with the Owner and LIHP has no
responsibility for such assessments or determinations. Pursuant to Town
requirements, occupancy is limited to no more than two persons per unit.
PETS
The complex is a pet friendly community;
however, certain restrictions apply as determined solely by the Owner. Additional
fees may apply as required by the Owner. Service and/or assistance animals are not
subject to the pet policy. Applicants should contact the Owner directly for information on pets at:
sam@samglasslaw.com.
ELIGIBILITY
PROCESS
All applicants
will be ranked and considered for the program through the
use
of an electronic Lottery and
not on a first-come, first-served basis
unless the number of applications received during the
initial
Lottery is less than the
total number of units available.
Eligibility for the Program
involves a five-step process.
STEP 1: Applicant submits a Lottery Application to LIHP to
be included in the Lottery
STEP 2: Applicants names are randomized through use of an
electronic lottery
STEP 3: Following
the lottery, the Owner conducts a credit/minimum income/background review in ranking
order.
STEP 4: If
approved by Owner, applicant submits a Formal Program Application,
together
with
required documentation, to LIHP
STEP 5: If
eligible, applicant works directly with Owner for lease-up
LOTTERY APPLICATION
Lottery Applications are available through LIHP’s website
at www.lihp.org/rentals.html.
Lottery Applications must be completed and submitted online at https://www.lihp.org/project/chelsea-commons/.
Lottery
Applications must be received by 5:00 pm on March 9, 2026
Only one Lottery Application is allowed per household.
SUBMISSION OF REQUIRED
DOCUMENTATION OR DETERMINATION OF INCOME ELIGIBILITY DOES NOT GUARANTEE
ELIGIBILITY FOR A UNIT.
THE
LOTTERY/WAITLIST
As soon as possible following the
close of the application period, LIHP will conduct the lottery through the use
of an electronic random number generator.
Names will be randomly ranked from such lottery and placed on a Waitlist
in ranked order (the “Ranked Waitlist”).
LIHP will notify each applicant, by email of their ranking from the
Lottery. Applicants will be reviewed for
eligibility in the order in which they are randomly ranked from the Lottery.
LIHP may elect to conduct the lottery
in-person, virtual or a hybrid. In such
event, applicants will be notified, by email, of the date, time, location, and
manner of the Lottery and applicants may attend either in-person, if
permissible, or by logging-in.
Applicants are advised that their names will be publicly announced at
the Lottery.
CREDIT/MINIMUM INCOME/BACKGROUND REVIEW
Following the Lottery, LIHP will
forward the Lottery Application to the Owner and/or its agents, who will
conduct a credit, minimum income and background assessment on the
household. The credit/minimum
income/background checks, and any fee, are performed and required solely by the
Owner and/or its agents based upon their internal requirements for tenant
occupancy and LIHP is not responsible for the conduct or results of such
review. The Owner and/or its agents will
advise LIHP whether the applicant meets the requirements. LIHP will advise applicants as to their
approval or rejection, via email. If an applicant is deemed ineligible, the
applicant will be removed from the Ranked Waitlist.
FORMAL PROGRAM
APPLICATIONS/INCOME ELIGIBILITY
If
an applicant has met the credit/minimum income/ background requirements of the Owner,
as an applicant’s name is reached on the Ranked Waitlist, LIHP will send notice
to the applicant, by email, to submit a Formal
Program Application and supporting documents. The notice will contain a link to submit
documentation. LIHP will provide the applicant with a Checklist of required
documentation. The Formal Program Application and required documentation must be completed
and received by LIHP within seven (7) calendar days of the notice date. If the Formal
Program Application is not received within such 7--day period, the
applicant will be deemed ineligible, with no right of appeal. If required documentation is missing, LIHP
will provide applicant notice, by email, of what is missing and applicant will
be required to submit such documentation within three (3) calendar days of the
notice date. If all the documentation is
not received within such 3- day period, the applicant will be deemed ineligible,
with a right of appeal.
If
all documentation is received as required, LIHP will then conduct an income and
eligibility review to determine if the applicant meets all Program
Guidelines. If an applicant meets the
eligibility requirements, LIHP will provide notice, by email, to the applicant
and the Owner advising them of the applicant’s eligibility. The applicant will then work directly with
the Owner to select a unit and execute a lease. If the applicant does not comply with the Owner
requirements for lease execution, the Owner will advise LIHP that the applicant
is no longer eligible for the Program. Should the applicant be deemed ineligible,
LIHP will move on to the next name on the Waitlist, with no right of appeal.
APPEALS
Under some circumstances as
provided herein, applicants who are deemed ineligible may appeal the
determination by submitting a request to LIHP. The appeal request must be in
writing and must be received (together will all documentation) by LIHP
within three (3) calendar days of the date of LIHP’s notice to applicant of the
determination of ineligibility. The appeal must state the basis of the appeal
and contain documentation to support the appeal. Please note that, if the
applicant was deemed ineligible due to failure to submit required documentation
within the required time frame, then, no appeal will be granted unless the
applicant submits the remaining required documentation with the appeal request
within the timeframe required. The appeal will be promptly reviewed and the
applicant advised of the final determination by email. Notice to LIHP of an
appeal request can ONLY be submitted via a file-specific link that will be
provided by LIHP.
FAIR HOUSING AND NON-DISCRIMINATION
LIHP
is committed to promoting fair housing, equal opportunity, and
non-discrimination in compliance with all federal, state and local laws,
including, but not limited to, the Fair Housing Act, as amended by the Housing
for Older Americans Act, the Americans with Disabilities Act, the Civil Rights
Act, and the New York State Human Rights Law.
The LIHP staff is available to assist with the application, and answer
questions about eligibility requirements. In furtherance of this policy, LIHP shall not
discriminate on the basis of race, creed, color, national or ethnic origin,
sex, sexual orientation, gender identity, familial status, source of income,
religion, disability, veterans’ status, age, or any other basis prohibited by
law.
LIMITED ENGLISH PROFICIENCY AND
ACCOMMODATIONS
LIHP will
take reasonable steps to ensure that persons with Limited English Proficiency
(LEP) and persons who need assistance or who have a limited ability to speak,
read, or write English, will have meaningful access and an equal opportunity to
participate in the Program. Interpreters,
translators and other aids needed to comply with this policy shall be provided
as reasonably necessary. If you have any questions regarding
the guidelines, or need assistance including language assistance such as translation
and/or oral interpretation services, please contact the LIHP at rentals5@lihp.org.
NOTICE
VIA EMAIL
Applicants
are advised that notices will be delivered by LIHP to applicants to the email
provided by the applicant. All notices
will be deemed effectively delivered to the applicant when sent by LIHP (and
NOT upon opening by the applicant) unless LIHP receives electronic notice that
the email was undeliverable.
DISCLAIMER
OF LIABILITY/RELEASE
APPLICANT ACKNOWLEDGES THAT LIHP IS NEITHER THE
OWNER, MANAGER, LANDLORD OR LEASING AGENT. LIHP’S ROLE IS LIMITED TO
REVIEWING YOUR HOUSEHOLD INCOME TO DETERMINE IF YOU MEET THE MAXIMUM INCOME
QUALIFICATIONS FOR THE PROGRAM. THE COMPLEX IS/WAS CONSTRUCTED AND IS OPERATED
INDEPENDENTLY BY THE OWNER/MANAGER AS LANDLORD AND LIHP HAS NO ROLE IN UNIT
OCCUPANCY, UNIT SELECTION, REVIEW OF YOUR SUITABILITY FOR TENANCY, FEES
ASSESSED, THE LEASE TERMS, THE LEASE-UP PROCESS BY OWNER/MANAGER, THEIR
AFFILIATES OR AGENTS, PROCESSING OF ANY HOUSING VOUCHER, UNIT LAYOUT AND
LOCATION, OR THE OPERATIONS, STATEMENTS, ACTS OR OMMISSIONS, AND
POLICIES/PROCEDURES, OF THE COMPLEX OR THE OWNER/MANAGER AND ITS AFFILIATES OR
AGENTS WHATSOEVER, INCLUDING, WITHOUT LIMITATION, IN CONNECTION WITH ANY
REQUEST FOR REASONABLE ACCOMMODATION (THE “OWNER RESPONSIBILITIES”). WITHOUT
LIMITING THE FOREGOING, YOU ACKNOWELDGE THAT LIHP HAS NO ABILITY OR
RESPONSIBILITY TO ADDRESS ANY REQUEST YOU MAY HAVE FOR A REASONABLE
ACCOMMODATION/MODIFICATION REGARDING A UNIT AND ANY SUCH REQUEST WILL BE MADE
BY YOU DIRECTLY TO THE OWNER/MANAGER FOR PROCESSING.
ACCORDINGLY, YOU AGREE THAT LIHP, ITS AFFILIATES,
EMPLOYEES, AGENTS, OFFICERS, MEMBERS, AND DIRECTORS (COLLECTIVELY, “LIHP”) ARE
NOT LIABLE FOR ANY CLAIMS OR CAUSES OF ACTIONS ARISING FROM ANY OF THE
OWNER/MANAGER RESPONSIBILITIES AND, FOR GOOD AND VALUABLE CONSIDERATION, UPON
APPLYING TO THE PROGRAM, YOU THEREBY RELEASE AND WAIVE ALL CLAIMS OR CAUSES OF
ACTION YOU NOW HAVE OR MAY HAVE AGAINST LIHP ARISING OUT OF OR RELATED TO THE
OWNER RESPONSIBILITIES.
YOU HAVE READ THIS DISCLAIMER/RELEASE, UNDERSTAND
THAT YOU MAY GIVE UP SUBSTANTIAL RIGHTS BY AGREEING TO IT, AND INTEND IT TO BE
A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT
ALLOWED BY LAW. IF ANY PROVISION IS UNENFORCEABLE, IT SHALL BE MODIFIED TO THE
EXTENT NECESSARY TO MAKE THE PROVISION VALID AND BINDING, AND THE REMAINDER SHALL
REMAIN ENFORCEABLE TO THE FULL EXTENT ALLOWED BY LAW.
PROCEDURE TO PROMOTE FAIR AND EQUITABLE
LOTTERY PROCESS
Prior to Lottery:
Applicants
will only be permitted to submit one application or intake form, as
applicable. To this end, LIHP will
endeavor, but is not required to, review all submissions prior to the lottery.
If it appears that an applicant has submitted more than one application or
intake form, then LIHP may reject the additional submission(s). Items to be reviewed include, but are not
limited to, (1) submissions from the same address; (2) submissions that list
the same household members; (3) submissions that list the same names but with
different addresses; (4) submissions that
utilize the same email address; (5) submissions that utilize the same
phone numbers (home and cell); and (6) such other items as may be determined in
LIHP’s sole discretion.
Following a
Lottery:
Applicants
will only be assigned one ranking number from the lottery. Therefore, if, for whatever reason
whatsoever, LIHP becomes aware that more than one submission by an applicant
has been entered into the lottery and been assigned a ranking number, then the
applicant’s ranking will automatically default to the highest ranked number and
the applicant will lose the lower ranked position. For example, if an
applicant’s ranking is #10 and #100 from the lottery, the applicant’s position
at #10 will be rejected and the applicant will remain ranked as #100.
General
Provisions:
LIHP
may contact the applicant regarding any uncertainty as to whether more than one
application or intake form has been submitted.
LIHP may rely upon such certifications, documentation or other
information as it deems reasonable, in its sole discretion, in assessing
whether more than one submission has been made. If LIHP, in its sole
discretion, determines that a submission or ranked position is to be rejected,
LIHP may, but is not required to, notify the applicant of same. Nothing herein shall preclude more than one
application from the same address provided the applicants will not be part of
the same household for purposes of the program applied for. LIHP makes no guarantee that each duplicate
will have been identified and removed from the program.
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Disclaimer:
It is understood that this is not an offer and that the processes, terms and
conditions may be changed at any time, without notice, by the municipality, the
Owner, HUD, or Long Island Housing Partnership, Inc., and Affiliates. It is further understood that notices by the
Long Island Housing Partnership, Inc., and Affiliates may be made in such
manner as Long Island Housing Partnership, Inc., and Affiliates may determine,
including solely by email or advertisement.